Welcome to exhibit at Child Fair

TABLE OF CONTENTS

January

• Check your invoicing details
• Propose a program
• Book accomodation with a discount price

February

• Update your company profile
• Register co-exhibitors
• Invite visitors to the event
• Plan and order stand structures and furniture
• Order a customised stand plan

March

• Submission of graphic material
• Publish your stand programme
• Take media representatives into account
• Market your own participation

April

• Passes
• Take care of the safety of your stand
• Parking
• Exhibition office
• Messukeskus’ restaurant services
• Exhibitors’ break room and restaurant services
• Deliveries to your stand

Check your invoicing details 

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com  by 19.1.2024.  

Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge. 

Propose a program 

If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Programme or send an email to producer Miia Valenko, miia.valenko@messukeskus.com by 23.2.2024.  

Book accommodation with a discount price 

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions.

Update your company profile 

We encourage you to update your company profile in eMessukeskus under Market your participation no later than 28.2.2024 to ensure visibility in the event info. 

INSTRUCTION FOR UPDATING YOUR PROFILE>>

Register co-exhibitors 

Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 28.2.2024 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus. 

 Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 390 € + VAT. 

Invite visitors to the event  

This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).  

If you wish to change all or some of the eTickets included in your stand to printed tickets, please contact our customer service: customer.service@messukeskus.com by 24.3. 

You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered between 1.3 and 24.3. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.  

Plan and order stand structures and furniture

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. 

Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 04.03.2024 you will acquire the products at a lower cost.  

Save money by placing your order in advance! 

On 05.03.2024 prices will increase by 20% 

On 25.03.2024 prices will increase by 50% 

On 07.04.2024 prices will increase by 100% 

More information: osastopalvelut@messukeskus.com 

Structures over 250 cm 
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com for approval. 

INSTRUCTION FOR CONTRUCTION>> 

Order a customized stand plan and implementation or a ready-to-use solution 

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages. 

EXPLORE AND ORDER >>

Submission of graphic material

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 14.3.2024 at the latest. A 50% surcharge will be added to orders submitted late.

Materials required for graphic products:

• Print-ready PDF files (please check the material guide that came with your order confirmation)
• Header texts/logos

Publish your stand programme 

Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge. 

Make the most of logos and banners of the event in your own marketing channels

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions. 

MEDIABANK >> 

Take media representatives, bloggers and social media influencers into account

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets. 

Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Anu-Eveliina Mattila tel. +358 50 555 6183, anu-eveliina.mattila@messukeskus.com. 

Do you know the requirements relevant to your products?

The products sold and distributed at fairs must also meet the safety and marking requirements set in the Finnish legislation. For example, toys meant for small children and child care articles such as pacifier holders must not break causing small pieces and thus a choking hazard. Also, they must not include long strings causing a strangulation hazard. Clothing intended for small children must not have drawstrings or functional bands around the head, at the area of the neck, and upper chest. The manufacturing of these kind of drawstrings or functional bands should not be instructed because the requirement involves also the manufacturing instructions of children’s clothing. In Finland the product details of toys and child care articles relevant to safety must be in Finnish and Swedish.

For more information on safety requirements, please visit:

• Toys: https://tukes.fi/en/products-and-services/toys
• Child care articles: https://tukes.fi/en/products-and-services/general-consumer-goods/safety-of-child-care-articles

Passes for exhibitors and constructors

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office. 

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge. 

Free passes included in your stand:  

smaller than 6 m2 stand 3 pcs 
6–10 m2 stand 5 pcs 
12–21 m2 stand 10 pcs 
24–36 m2 stand 15 pcs 
40–50 m2 stand 20 pcs 
larger than 50 m2 stand 25 pcs  

Co-exhibitors receive one free exhibitor pass.  

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes). The constructor pass is valid during the construction and dismantling periods of the event. 

INSTRUCTIONS FOR SENDING ELECTRONIC PASSES >>

Take care of the safety of your stand 

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors. 

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus underProducts and services in the category Safety (under Stand services). 

Parking

The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) of loading, construction and dismantling. Consignors who have been in the area for less than 60 minutes can drive out of the area without paying for parking. If it takes more than 60 minutes to unload the goods, you must pay the parking fee. Please remember to drive out the same way you came in so that the boomless parking system registers the car.

Parking  A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark. 

CHECK PRICES AND READ MORE ABOUT PARKING>>

Exhibition Office 

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.  

OPENING HOURS OF THE EXHIBITION OFFICE>>

Messukeskus’ restaurant services

NoHo Partners has started as Messukeskus’ restaurant and catering partner on 1 July, and as a result we have had a great line-up of interesting restaurant brands at our premises over the summer.

The NoHo partnership brings convenient electronic snack, drink and lunch tickets to our corporate customers. You can order product vouchers with QR codes for the amount of your choice and distribute them by email to users. The QR code on the ticket will serve as a payment method at the checkout of the restaurants. The tickets will be charged according to usage.

Orders for snack, drink, lunch and stand tickets are placed via the Restaurant Services online shop. If you do not already have one, please create a business account in the online shop. You will then be able to select the products you want.

Go to the restaurant services online shop from here

You can reach the NoHo Exhibition Centre Restaurants & Event Catering team here:

by email messukeskus@noho.fi and by phone 041 732 3712, open Mon-Fri 9am-4pm.

Exhibitors’ break room and restaurant services 

The exhibitors’ break room is open during the event’s opening hours. It is located on the 2nd floor of Messukeskus Siipi (Wing). The door code can be found in your access pass. In the exhibitors’ break room, you can relax and enjoy a cup of coffee. The room features a small kitchenette, restroom facilities, and showers.

Exhibitor-priced buffet lunch is available at Mesta Restaurant on the second floor of Messukeskus.

Deliveries to your stand

Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
Messuaukio 1
FI-00520 HELSINKI, FINLAND 

Fairytale character parade every day of the event at 10 am and 2 pm

The highly popular fairy-tale character parades will be organized again this year on all days of the Child Fair at 10:00 a.m. on the Kasvulava and at 2:00 p.m. on the Vekarat stage. If your booth has a mascot or a fairy tale character at the fair, why not bring him along to the fairy tale character parade as well!

The parade starts every day at 10:00 a.m. and at 2:00 p.m. at the foot of the stairs leading to hall 6, in front of service door 6.12. The staff of the fair directs the parade and helps with the formation of the queue. The parade stops a few times to greet the children. It is recommended for the character to have an escort if it is difficult to move in the suit. If it is very difficult to walk in the costume, you can also join when the parade arrives on stage.

There is a dressing room for fairy tale characters for changing the character costume behind the Vekarat stage. The entrance is opposite service door 6.6. You can leave the character’s costume in the dressing room for the duration of the event weekend at your own risk. Behind the Vekarat stage is also the stage’s own dressing room, but we hope that the fairy tale characters don’t use that dressing room because there are a lot of children in the back of the stage and they can lose focus on their own performance if they see their favorite characters.

The entire parade takes a maximum of about 20 minutes. Your fairy-tale character can participate in the parade on all days or only on some fair days. You do not need to register for the parade separately.

MORE IN FINNISH>>

Restaurant Platta at your service 24/7

PLATTA creates tasty experiences based on handcraft work, seasonal ingredients and event specific menus. Snack from the bar menu, share plates or have a full three course meal. Also try the delicious grill dishes and artisan pizzas.

Exhibitor hotel reservations

Our totally renovated hotel has a bright, relaxing ambiance, with comfortable rooms that include a pillow menu and blackout blinds, so you can be sure of a great night’s sleep.