Exhibitor’s guide
Important information and dates
- Update your company profile in eMessukeskus under Market your participation no later than 28 February 2025.
- Check the visibility name before 1 April 2025 to make it into the printed exhibition guide.
- Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 10 March 2025, you will acquire the products at a lower cost. Save money by placing your order in advance!
- 11 March 2025 prices will increase by 20%
- 31 March 2025 prices will increase by 50%
- 13 April 2025 prices will increase by 100%
- Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on28 February 2025 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus. Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 440 € + VAT.
The opening hours of the event will be specified later
Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount of 11% off the daily price. We recommend to book early – the hotel is very popular during the exhibitions.
eMessukeskus is the exhibitor service portal. Through eMessukeskus, you can book a booth for upcoming events, order products and services for your exhibition booth, and manage event preparations.
Announce your booth program in eMessukeskus under ‘Tell About Your Program,’ and it will be published on the event’s website, giving you free visibility for your program.
Communications and marketing
If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Programme or send an email to producer Miia Valenko, miia.valenko@testimessut.fi by 23.1.2025.
Tell visitors what’s happening at your booth – update your stand program details.
Visitors look for information about what the fair has to offer and what will be happening at the exhibition booths. The program can include product demonstrations, talks, tutorials, musical performances, challenges, competitions, etc.
Announce your program in eMessukeskus under ‘Program,’ and it will be published on the event’s website, giving you free visibility for your program
All exhibitors participating in the event will be published on the event’s website. The list will be published on February 28, 2025, so please update your information by then.
The list will include the company name you provided to the sales manager when confirming your participation in the event. If you wish to change the visible name, you can easily do so through eMessukeskus under ‘Promote Your Participation.’
In addition to the visible name, you can easily upload your company logo, a link to your company website, and other information you want to share with event visitors (videos/pictures). Please fill in all the necessary information about your company by February 28, 2025, so visitors can learn about the participating companies in advance. The information can be easily updated through eMessukeskus under ‘Promote Your Participation.’
Please note that the visible name must be updated by March 11, 2025 to be included in the printed event guide. The event guide will be distributed to visitors.
Make the most of logos and banners of the event in your own marketing channels.
Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.
Send electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).
If you wish to change all or some of the eTickets included in your stand to printed tickets, please contact our customer service yrityspalvelu@messukeskus.com by 24 March 2025.
You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered about a month prior to the event. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.
Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.
Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Anu-Eveliina Mattila tel. +358 50 555 6183, anu-eveliina.mattila@messukeskus.com
Stand planning
Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.
If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 14 March 2025 at the latest. A 50% surcharge will be added to orders submitted late.
Materials required for graphic products:
- Print-ready PDF files (please check the material guide that came with your order confirmation)
- Header texts/logos
We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.
Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 4 March 2025 you will acquire the products at a lower cost.
Save money by placing your order in advance!
On 05.03.2025 prices will increase by 20%
On 25.03.2025 prices will increase by 50%
On 07.04.2025 prices will increase by 100%
More information: osastopalvelut@messukeskus.com
Structures over 250 cm
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com for approval.
You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.
You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge.
Free passes included in your stand:
smaller than 6 m2 stand 3 pcs
6–10 m2 stand 5 pcs
12–21 m2 stand 10 pcs
24–36 m2 stand 15 pcs
40–50 m2 stand 20 pcs
larger than 50 m2 stand 25 pcs
During the exhibition
A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.
The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.
The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.
You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers.
Behind Messukeskus’ restaurant services is Northern Europe’s leading restaurant operator, Noho Partners, whose Restaurants & Event Catering guarantees high-quality restaurant services wherever and whenever it happens. Galas, parties, meetings, events and of course trade fairs are located on a different side of the hall – so are our restaurants and catering.
Stand services
It is possible for business customers to pre-order catering for their trade fair stand through the online store. We can grant corporate membership to Finnish companies.
Fill out the business customer application here
If you want to order booth catering without corporate membership or the company does not have a Finnish business-identification number, you can contact us at messukeskus@noho.fi.
When ordering stand catering, please remember to think about furniture needs also:
Restaurant services sales help in planning furniture needs and orders furniture for you from Messukeskus stand service. Furniture costs are charged on the same invoice with catering. Serving furniture brought separately to stand/ events is not included in the prices of servings.
Food and drink tickets
You can order electronic food and drink tickets based on QR codes for the amount you want or choose a specific product, the tickets are distributed electronically, or they can also be printed. The ticket serves as a means of payment in selected restaurants, and the tickets of corporate customers are charged according to usage.
It is possible to purchase tickets from the online store without corporate membership also with an advance payment by choosing online payment as the payment method.
More information about the services for exhibitors
You can reach the Restaurants & Event Catering sales team by email: messukeskus@noho.fi or by phone +358 41 732 3712, the sales service is open Mon-Fri from 9 a.m. to 4 p.m.
On-site exhibitor restaurant service during the event:
Phone: +358 41 732 3862
Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.
In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (underStand services).
Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
Messuaukio 1
FI-00520 HELSINKI, FINLAND
Corporate customers can connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.
We will provide the password in a customer message before the event, but you can always find the password in eMessukeskus.
We are also able to meet any additional corporate network needs, wired or wireless, which you can explore on eMessukeskus. Our contact person can also help with any practical questions you might have.
Sustainability
We encourage our stakeholders and participating companies to act with sustainability in mind. Before attending, consider your supply chain and the solutions you use for booth design, logistics, and during the event. Plan resources and procurement quantities to minimize waste. Think ahead about the possibilities for reusing materials and structures. The contact person at the Helsinki Expo and Convention Centre is happy to assist with implementing sustainable participation solutions. Ask for more details!
The environmental fee for the Expostart includes a share of the waste management and sorting expenses. You can leave small trash and the removed and rolled-up carpet from your booth. Do not leave the booth and wall structures or decorations such as balloons or banners at the Helsinki Expo and Convention Centre. After the event dismantling, your booth space must be clean and empty. Please take large waste to an external recycling station. Alternatively, you can leave them at your booth, and we will charge for sorting and logistics. Please arrange waste sorting in advance with your contact person.
Familiarize yourself in advance with the options available for participating responsibly. Together, we can reduce the event’s carbon footprint!